After School (Club & After Care) Policies & Procedures
Trimester Club Policies and Procedures
Please note that all families must pre-pay for all clubs in order to participate in the program. An approximately eleven calendar week course will cost about $250 this year although some will have additional supply fees, and some programs from the outside such as Mad Science will charge a different rate. Payment is due by 3:00 pm on Friday, December 9, 2022 or a student will lose their spot. If a child does not register and pay before the course begins, they will not be eligible to participate.
HCS doesn’t offer refunds, credit, make-up sessions for missed classes, or transfer from one club to another to anyone withdrawing after the program begins on Monday, December 12. If the participant has a medical condition and can no longer attend the program, cancellation will be handled on an individual basis depending on the physician’s recommendations and medical documentation. We know that this is a substantial amount of money to pay upfront, especially if your child participates daily, so if you would like, you can submit two checks divided equally with registration. We will hold the second check for thirty days before depositing it. A $35 bounced check fees will be charged for all checks returned by a financial institution. Repayment shall be required to be made by money order or cashier’s check.
Students who qualify and are verified by the U.S. Department of Agriculture or through the Direct Certification process as having free or reduced lunch status will be able to apply for a scholarship to participate at no or reduced charge during the 2022-2023 school year. Please e-mail Gigi Girgis (firstname.lastname@example.org) to apply for the scholarship.
Most trimester clubs will run from 3:00-4:30 pm Mondays through Fridays, according to the 2022-2023 academic calendar.
After School Enrichment Program Payment
If your child will be attending the After Care program from 3:00-5:30, please complete the drop-in enrollment form and attach a check for the total amount your child will be attending. The rate for After Care is $15.00 per hour, no sibling discount – must pay $15 for partial hours (e.g. drop in from 3:00-4:15 would be $30/child). If a child enrolls in an enrichment club and proceeds to drop-in after class, the family will be responsible for the cost of the enrichment class plus the time spent in Drop-in. As a courtesy, you may be contacted if your account is running a low balance or delinquent; however, it is the parent’s responsibility to know their account balances and make payments in a timely manner.
The first time you are late for pick-up; you will be charged a $25.00 late fee plus the cost of the additional time. The second time a child is picked up late; they will not be able to continue participating in the program.
Payment should be made via check or money order written out to Hoboken Charter School with a memo of After School Enrichment Clubs or Drop-in. Please retain all canceled checks for your records. Our Tax ID number is 22-3517040.
Please let us know if you have any questions or concerns. Gigi Girgis can be reached at email@example.com, or by phone at (201) 963-0222 ext. 212.